Photography Session Estimate Template

A photography estimate helps a client budget for a session before they book it. This template prices an on-site team headshot session, with the setup, per-person retouching, and a group photo on separate lines, and notes what extra people or a second date would cost.

  • Session
  • Images
  • Online approval by your client
Free, no account needed to start. Not legal advice.

Use it when a company asks what headshots, a team session, or another on-location shoot would cost.

The full template

Every line, price, and note is yours to change when you use the template in Clientary, and your client's details fill in from their record.

In the editor, the totals add up as you type. Once you send it, your client accepts it online, and it's ready to become an invoice. Edit this template online

Team Headshots

An on-site headshot session at your office for up to 25 people, with a portable backdrop and lighting set up in a meeting room. Each person picks their favorite image from an online gallery, retouched and delivered in high-resolution and web sizes.

Session
On-site session with backdrop and lighting (half day)$1,200.00
Online proofing gallery$150.00
Images
Retouched headshots (per person) (25)$1,625.00
Team group photo$250.00
Total$3,225.00

Notes

This estimate is valid for 30 days. It includes travel within 25 miles of our studio. Additional people are $65 each, and a second session date for anyone who misses the first is $450.

Images may be used on your website, social media, and printed materials, and by each person on their own professional profiles.

How to use this template in Clientary

  1. Edit it online. Change any line item, price, or note, or add your own. No account needed.
  2. Preview it as your client will see it. Fill in who it's for and pick a design.
  3. Start your free trial to send it. Confirm you'll have it reviewed, since templates aren't legal advice, and your estimate is waiting in your new account with your client's details filled in.
  4. Send it for approval. Your client accepts it online, and you can turn it into an invoice or a project.

Learn more about estimates in Clientary.

Frequently asked questions

How do photographers price team headshots?

Commonly a session fee for travel, setup, and time on site, plus a price per person for each retouched image. Per-person pricing lets the client budget as the team grows.

Can employees use their headshots on their own profiles?

Usually, if the license allows it. This template's estimate includes use by each person on their own professional profiles, alongside the company's own use.

Is this photography session estimate template free?

Yes. Read and copy the full text on this page, or edit it online and see it as your client will. When it's ready, start a free Clientary trial to send it or download it as a PDF.

Has a lawyer reviewed this template?

No. It's a general starting point written by Clientary, not legal advice, and it hasn't been reviewed by a lawyer for your situation or the laws where you and your client work. Have your own counsel review it before you use or sign it.

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